Privacy Policy for beachbungalows

At beachbungalows (accessible at beachbungalows.holidayfuture.com), the privacy, security, and trust of our guests and website visitors are our highest priorities.

If you have additional questions or require more information regarding this Privacy Policy, please reach out to us through our online contact form.

Data Controller & Legal Basis for Processing

The data controller responsible for processing your personal information on beachbungalows is Rogier de Vries, reachable via our website contact form.

We process your personal data under the following legal bases pursuant to Article 6 of the EU General Data Protection Regulation (GDPR):

Performance of a Contract: To process reservations, manage payments, and provide accommodation services.

Compliance with Legal Obligations: To maintain financial records and comply with municipal tourist tax registration laws in Noordwijk and Texel.

Legitimate Interests: To protect our properties via outdoor security cameras, prevent fraud, and handle contractual claims.

Consent: For non-essential cookies or optional marketing communications (where explicitly requested).

Information We Collect

When you make a reservation, submit an inquiry, or interact with our website, we collect personal information necessary to manage your stay and satisfy statutory obligations, including:

Contact Details: Full name, email address, phone number, and residential address.

Reservation Information: Stay dates, selected property, party size, and special requests.

Payment & Transaction Data: Payment details processed securely via our payment gateways to manage rental fees, deposits, or authorized charges.

Verification & Compliance Data: Identity details where reasonably necessary for reservation verification, fraud prevention, or local municipal registration and tourist tax compliance.

Technical & Browsing Data: IP address, browser type, cookies, and website navigation metrics.

How We Use Your Information

We process your personal information strictly for legitimate operational and legal purposes, including:

Processing, managing, and confirming your reservation and payments.

Communicating check-in instructions, house rules, and guest support before, during, and after your stay.

Enforcing our Rental Agreement, House Rules, damage claims, or contractual fines where applicable.

Complying with Dutch legal requirements, including municipal tourist tax administration.

Protecting the security of our properties and maintaining website functionality.

Data Sharing & Third-Party Processors

We do not sell or rent your personal data to third parties. To deliver our hosting services, we share necessary data with trusted service providers acting on our behalf:

Property Management Platform: Hostaway (for reservation, communication, and listing management).

Payment Processors: Secure payment gateways (such as Stripe) for handling financial transactions and pre-authorizations.

Local Municipal Authorities: Municipalities in Noordwijk or Texel, strictly as required for legal guest registration and tourist tax reporting.

Outdoor Security Cameras & Property Safety

To protect the safety of our guests, property, and personal belongings, outdoor security cameras are installed at the premises.

Location & Coverage: Cameras monitor outdoor areas only, specifically covering access to entry doors and storage sheds. No cameras are directed toward house windows, and there are absolutely no cameras or recording devices inside the properties.

Access & Retention: Recorded footage is strictly accessible only by the property owners. Camera footage is automatically and permanently deleted after 30 days, unless a specific safety or property incident requires retention for investigation or law enforcement purposes.

Data Retention Periods

We do not keep your personal data longer than necessary for the purposes for which it was collected:

Booking & Financial Records: Retained for 7 years to comply with Dutch statutory tax requirements (Fiscale bewaarplicht).

Security Camera Footage: Automatically overwritten and permanently deleted after 30 days.

General Inquiry Data: Retained for up to 12 months following the last communication.

Your Rights Under European Law (GDPR)

Because our properties are located in the Netherlands, our primary data protection framework is the General Data Protection Regulation (GDPR). As a guest or website user, you have the following rights:

Access: The right to request copies of your personal data held by us.

Rectification: The right to request correction of inaccurate or incomplete information.

Erasure: The right to request the deletion of your personal data (subject to statutory tax or legal retention requirements).

Restriction & Objection: The right to restrict or object to certain aspects of data processing.

Data Portability: The right to request that we transfer collected data to another organization or directly to you.

To exercise any of these rights, please submit your request via our website contact form. We respond to all requests within 30 days.

Cookies and Analytics

beachbungalows uses standard cookies and log files to optimize your browsing experience, remember visitor preferences, and analyze site performance. You may disable cookies at any time through your individual browser settings.

Protection of Minors

We do not knowingly collect personally identifiable information from children under the age of 16 without explicit consent from a parent or legal guardian. If you believe your child has provided personal information on our website, please notify us immediately via our contact form so we can promptly delete it.